Summary

The Administrative Support III – Materials Laboratory & Division Support will be responsible for providing a variety of administrative support services to a materials laboratory and other functional areas within the organization for a U.S. Department of Transportation agency. The successful candidate will be comfortable working independently, exercising critical thinking, taking initiative, managing multiple priorities, and providing responsive support in a professional and technical environment.

Responsibilities:

• Provide administrative support to the Materials Laboratory and other division offices and functional areas.
• Prepare, manage, and distribute reports, correspondence, training materials, and other documents and records.
• Maintain laboratory, quality management, and other administrative documentation and records.
• Coordinate meetings, interviews, training sessions, conferences, and associated logistics.
• Assist with timekeeping, personnel onboarding, training coordination, office setup, and other personnel-related administrative activities.
• Coordinate travel arrangements and associated documentation.
• Maintain office supplies, equipment, inventories, contact information, and other administrative resources.
• Receive, sort, distribute, and transport interoffice mail and records as required.
• Assist with administrative tracking of labor, financial, and other operational information.
• Coordinate office moves, workspace preparation, and equipment relocations as needed.
• Provide administrative support for division-wide activities and special projects as needed.
• Perform other general administrative support activities, including telephone coverage, filing, scanning, copying, printing, and records management.

Required Qualifications:

• Bachelor’s degree or a minimum of five years of specialized experience in administrative or secretarial services.
• Federal government and/or experience working in the transportation industry is a plus
• Knowledge of administrative and clerical procedures, including document preparation, records management, and office administration.
• Strong customer service skills and the ability to work effectively with internal and external customers.
• Proficiency in Microsoft Word, Excel, PowerPoint, and OneNote.
• Excellent written and verbal communication skills.
• Excellent time management skills and the ability to prioritize work.
• Strong attention to detail and problem-solving skills.
• Strong organizational skills with the ability to multi-task.
• Ability to work independently and take initiative.
• Professionalism and discretion when handling sensitive information.
• Ability to successfully complete required background and security requirements.
• Valid driver’s license and access to a vehicle for required interoffice mail transportation.