Position Summary:

The Administrative Support III – Project Delivery Support will be responsible for providing a variety of administrative and project management support services for a U.S. Department of Transportation agency. The successful candidate will be comfortable working independently, exercising critical thinking, taking initiative, managing multiple priorities, and providing responsive support in a professional office environment.

Responsibilities:

• Provide project management support throughout the project lifecycle, including project setup, budget tracking, reporting, and project closeout.
• Manage calendars and coordinate meetings, conferences, and interviews, including meeting logistics and follow-up activities.
• Prepare and manage correspondence, reports, presentations, and other documents and records.
• Coordinate travel arrangements and associated documentation.
• Assist with timekeeping, onboarding, training coordination, office setup, and other personnel-related administrative activities.
• Maintain administrative email accounts, contact lists, organizational information, office supplies, and other office resources.
• Provide administrative support for division-wide activities and special projects as needed.
• Perform other general administrative support activities, including filing, scanning, copying, printing, and records management.

Required Qualifications:

• Minimum of five years of specialized experience relevant to administrative support functions.
• Federal government and/or experience working in the transportation industry is a plus
• Knowledge of administrative and project support procedures.
• Experience with project budgeting, scheduling, document preparation, and records management.
• Experience supporting project managers or technical professionals in an engineering, architectural, planning, environmental, or similar environment is preferred.
• Proficiency in Microsoft Word, Excel, PowerPoint, and OneNote.
• Excellent written and verbal communication skills.
• Excellent time management skills and the ability to prioritize work.
• Strong attention to detail and problem-solving skills.
• Strong organizational skills with the ability to multi-task.
• Ability to work independently and take initiative.
• Strong interpersonal and customer service skills.
• Ability to successfully complete required background and security requirements.